Category Archives: #RecordsManagement

Digital Humanities and Future Archives: Upcoming Survey by the Finnish Institute

Sampo Viiri from the Finnish Institute blogs about the Institute’s upcoming survey on Digital Humanities.

Digital Humanities has been a buzzword of the humanities field in the last few years. By including digital methods, traditional humanistic research may ask genuinely new questions and transform the whole field of study. Digital Humanities (abbreviated DH) has even been labelled as a saviour to the field where tightening budgets and limited research funding leave scholars in desperate need to demonstrate their value to societies.[1] It may increase the humanities’ value for societies and also involve mass participation by the public in projects traditionally done by lone scholars. The hype around Digital Humanities has led to a certain new interest towards humanities but also created some confusion when everybody may want to label their research as Digital Humanities simply to get research grants.
So what really is Digital Humanities? Articles and even whole books have been written on the definition and history of Digital Humanities[2]. The simplest broad definition would be that Digital Humanities involves the use of digital tools in research, teaching, and scholarship in humanities disciplines. This is however not enough. Nowadays every humanities scholar uses computers in word processing, reading texts, finding references or communication. That still doesn’t qualify as Digital Humanities. “Digital humanities is what digital humanists do.”[3] This quote describes perfectly the confusion and frustration in defining digital humanities.
One common thing about various Digital Humanities projects is building things. Whereas traditional humanities scholarship usually outputs a text, in Digital Humanities the output can be a database or some other piece of digital infrastructure. If you need to build things to be a Digital Humanist, do you also need to code? That is another question which has raised different opinions.[4]
Also the ‘humanities’ part of the concept is controversial. Digital Humanities seeks to cross and redefine the borderlines among the humanities, the social sciences, the arts, and the natural sciences. DH projects are usually collaborational and in many cases also cross-disciplinary. By inventing new forms of inquiry, DH may expand the scope and quality of research and reach new audiences for humanities studies.

 

Digital Humanities have a history of many decades but the methods and objectives have changed a lot with the rapid technological progress in the last years. The internet itself is also constantly evolving, and the speed of computing increases and the prices decrease, opening new research possibilities. A decade ago Digital Humanities was still much about digital texts, nowadays sound, images and video have been more incorporated in the field.  

 

The main objectives of the Finnish Institute’s survey are to find out:
  • What kind of research has been done in the UK and Ireland on Digital Humanities and how is the discipline likely to evolve?
  • What is the status quo in Finland and what kind of practices should be brought in from the UK?
  • Focusing on the fields of history and the archives, we want to know how could study of social sciences be supported via methods of Digital Humanities?
  • In more precise terms, what could the future archives be like and how can disciplines such as Digital Humanities facilitate innovative archival practices?
The Digital Humanities field is constantly on the move and there is a steady flow of blog posts and tweets. The hype around Digital Humanities is so strong that it’s important to adopt a critical view on the research projects. We try to collect some information what has been the societal impact of Digital Humanities projects and what have been the costs and benefits. By reviewing some of the challenges we can improve the quality of future projects, avoiding falling into some easy pitfalls.
This survey is based both on existing literature and web discussions about digital humanities, as well as interviews with professionals associated with the field. The interviews contribute the most contemporary material, which is really useful in the field of DH where a book published a few years ago may feel terribly outdated.
Researchers, the government, the GLAM sector and the broad public view the field from different standpoints. We aim at finding good projects for each one. The survey tries to answer some existing questions as well as poses new questions and inspires discussion.
Should you wish to take part in the survey or should you know an innovative DH project we ought to know about, please contact us @SampoViiri or sampo.viiri@finnish-institute.org.uk

[1] A very optimistic view can be found for example in the introduction of the handbook Digital_Humanities (2012). https://mitpress.mit.edu/sites/default/files/titles/content/9780262018470_Open_Access_Edition.pdf
[2] Defining Digital Humanities. A Reader (2013). Terras, Melissa, Nyhan, Julianne & Vanhoutte, Edward (eds.) Farnham: Ashgate. Day of DH also asks this each year from new participants.
[3] Quote by Rafael Alvarado. Reprinted in Debates in the Digital Humanities (2012). http://dhdebates.gc.cuny.edu/debates/text/40.
[4] Gold, Matthew (2012). The Digital Humanities Moment. In Debates in the Digital Humanities (2012). http://dhdebates.gc.cuny.edu/debates

 

Information Integrity: Lessons from Finland


James Lowry from the International Records Management Trust writes about his recent study trip to Finland and IRMT’s research on information integrity


The open government movement has stimulated an international discourse on information management and use. This can be seen in Open Government Partnership ‘national action plan’ provisions for the release of government information and the growth of citizen-focused open data projects. Questions are now being asked about the integrity of the government information that is being opened up. Where does it come from? How can we be sure it is authentic? How can we be sure it is accurate? How can we ensure that it is up to date?

The records management discipline has developed the technical knowledge and tools to protect the integrity of information, for instance through the management of contextual metadata and the long-term preservation of digital records. This expertise will become increasingly relevant to the open government movement, as information with integrity becomes an expectation.


Questions about the integrity of government information become all the more significant in countries where basic records management controls have not been instituted. The International Records Management Trust (IRMT) is a UK charity that is working to support developing countries in addressing records management challenges, to strengthen governments’ ability to deliver services and be accountable to citizens.


IRMT’s research has identified that the advances being made in northern Europe hold lessons for governments that wish to become more open while assuring citizens of the integrity of their records and data. For instance, Norway has created, through a combination of laws, standards and technology, an approach to openness built on information integrity. Norway has created an online portal through which users can view the metadata of government records and request access. Users can be assured of the reliability of the information they are accessing because standardised records systems have been used to protect the integrity of the records and data from their creation.


With support from the Finnish Institute in London, IRMT is studying the Government of Finland’s approach to digital records and data management and preservation. In January, we visited the National Archives of Finland to examine the laws, standards and systems that are being developed to ensure the capture and preservation of digital information with integrity so that it is available to decision-makers and citizens.


The National Archives of Finland has supported government agencies in defining Lifecycle Management Plans (eAMS) for their records. These plans define the management requirements for the lifecycle of all records created or received by agencies and managed in digital records management systems. Based on in-depth work process analysis, the eAMSs identify all record types and comprehensively set out the provisions for their management from creation or receipt to final disposition (destruction or transfer to the National Archives). The eAMSs are integrated into digital records management systems, in compliance with the SAHKE2 standard.


The National Archives introduced SAHKE2 in 2009 as a national standard for digital records management. It specifies the functionality that government systems must have to protect the integrity of digital records, and it standardises metadata to support interoperability and the consistent treatment of digital records throughout their life. Through the eAMSs and SAHKE2, the National Archives has created a framework for controlling the management of records that incorporates case and workflow management while ensuring the capture and preservation of records with integrity.


The records that have enduring value will eventually be transferred for permanent preservation in the National Archives’ VAPA digital repository. VAPA has been developed in line with international good practice in digital preservation, complying with the OAIS reference model and featuring a checking service to validate the authenticity of records. Records can be certified as authentic, and of great interest to users of open data, the datasets held in VAPA can also be certified as authentic. Users can access records and datasets held in VAPA, as well as digital surrogates and metadata for paper records, via the Astia interface.

Finland’s advances in digital information management seem a long way from the realities of records management in many lower resource countries, but if a means could be found to transfer Finland’s digital records management expertise, national archives in developing countries could begin to develop the capacity to manage and preserve the digital records that are already being created in their agencies. This would be a crucial step towards assuring information integrity as a basis for true transparency and accountability.
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